How to Professionally Sign-Off an Email

Mastering your email sign-off is critical for leaving a strong impression. It’s akin to the final handshake—making a lasting connection or conveying warmth. 

Here’s a concise breakdown!

Importance of Email Sign-Offs

  • Credibility & Professionalism: A fitting sign-off ensures your email tone aligns with professionalism, leaving a strong impression.
  • Lasting Impression: The sign-off is the last note the recipient reads, making it pivotal for a positive, memorable impact.
  • Avoiding Misinterpretation: A clear, professional sign-off mitigates misunderstandings due to the absence of tone in emails.

Sign-Off Tips & Tricks

Best Practices

Simple, universally recognized sign-offs like “Regards” or “Best wishes” can suit most scenarios.

Ensure proper grammar and tone alignment to the context.

Tailor your sign-off to the recipient and the email’s intent.

Popular Sign-Offs
  • “Sincerely”: Ideal for formal emails or unfamiliar recipients.
  • “Regards”: Versatile, fitting for both formal and informal contexts.
  • “Best regards”: Adds warmth professionally.
  • “Best wishes”: For personal or congratulatory messages.
  • “Cheers”: A casual and friendly option.
  • “Many thanks”: Direct and appreciative.
Sign-Offs to Avoid
Informal or Unprofessional Choices

Avoid overly casual phrases like “Catch ya later” or excessive emojis.

A clear sign-off is preferable to a question as the ending.

Steer clear of ambiguous phrases that may be misinterpreted.

Sign-Off Examples

Overall, your email sign-off shapes the lasting impression. Tailor it thoughtfully, considering the context and recipient. 

Here’s some more information on professional email sign-offs!

Indeed is a job seeker’s website with job postings from across the world. This article is provides tips for professional email endings, and even provides ending format ideas and written examples.

Grammarly is an online writing editing platform; in their article on emails, they provide their top 10 best – and worst – ways to sign off an email. They also provide additional information on what email endings need to include, with examples.

Forage is an agency that is student-focused, and aims to support students in navigating the workforce and finding an engaging and successful career path. Their article on email sign-offs includes details on tone, phrasing and what’s important to include.

Career Contessa is a women-owned, women-focused agency that aims to help their clients build successful and fulfilling careers. Their article provides some tips on writing the conclusion of your email, and has 80+ different examples to choose from.